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Your own server instead of subscriptions

I deploy tools, such as a CRM, automations, a knowledge base, or a blog, on a single server instead of several subscriptions. I run my own business this way: in July 2026 my server handled six kinds of work, and the server bill came to 138.38 zł gross.

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  • On your server or on mine

    On your server, the hosting account and the data belong to you from day one. On my server, you don't deal with the provider and you pay less for upkeep.

  • Another tool doesn't raise the bill

    You pay for the server once a month, whether it runs one application or eight. My own server handles six kinds of work, each of which has a counterpart sold as a separate subscription.

  • I know both sides

    I built the website and CRM for Spretech in six days on HubSpot's free plan back in 2025, and the Smaczaki website on my own server. That's how I know when a subscription is the faster start and when your own server comes out cheaper.

  • An agreement before deployment

    Before I launch anything, we put in writing how fast I respond to an outage, how often I make backups, and who is responsible for what. If the tool processes personal data, we also sign a data processing agreement.

Where we start depends on what you have today

You don't have any of these tools yet.

Then we start with a conversation about what you're missing most today: a CRM, automations between programs, a knowledge base, or a blog. We pick one tool to start with instead of deploying everything at once.

You already pay for subscription tools and want to move to your own server.

Then we start with an inventory of the data in your current tool and a plan to move it without interrupting your work. First we move the data, then both tools run side by side for a while, and only at the end do we cancel the old subscription.

Where the server lives.

The server can be yours, rented in your company's name from a provider we choose together. I deploy and look after the tools on it, while the data, the account, and the provider's invoice are yours. The tools can also live on my server, next to the ones my own business runs on, and then you pay me a single monthly fee for the space and the upkeep.

What the work covers

  1. [ 1 ]

    Choosing the tools

    We pick Plane, n8n, Kimai, Twenty, Ghost, or another tool that runs on your own server and replaces what you pay a subscription for today.

  2. [ 2 ]

    Deployment on the server

    I install and configure the tool and connect it to what you already use: email, your CRM, your website.

  3. [ 3 ]

    Moving your data

    I move the data from your current subscription tool, if you have one, history included.

  4. [ 4 ]

    The agreement

    We put in writing how fast I respond to an outage, how often I make backups, what is on your side, and how we protect personal data.

  5. [ 5 ]

    Upkeep

    Updates, backups, and monitoring for a fixed monthly fee.

What I don't do

  • Online stores and servers for heavy traffic. I deploy tools for a single company, not platforms for thousands of people at once.
  • Moving personal data without a data processing agreement. If a tool processes personal data, the agreement is a requirement, not an extra.
  • Upkeep without written rules. I take responsibility for availability and backups only where it's set out in the agreement.

How you will know it works

We start by recording how much you pay today for the subscriptions the new tool will replace, and what state their data is in: how many records there are and how large an export is. After deployment we compare the monthly bill before and after, and we confirm the data with a screenshot from the new tool. That way you see not only the savings but also that nothing got lost along the way.

What I can't show you yet

I moved my own CRM from HubSpot to my server. The new CRM has been running there since October 2, 2026, and I no longer pay a monthly software subscription.

The projects shown below ran on my server from day one, so they show building from scratch, not moving off a subscription. I'd rather say plainly what's done and what's still in progress.

How it looks in practice

I run my own business on a server like this too: website analytics, project management, time tracking, automations, monitoring, and backups, and since October also a CRM. Websites run next to them, including this one. What I pay for it and what the bill includes is described in my article about VPS servers.

What is a VPS

See all case studies

What it costs

I bill deployment as a one-off, and I quote the amount after we talk about which tool we're choosing and how much data needs to move. Upkeep is a fixed monthly fee. On my server, a simple static site costs from 20 to 50 zł a month, a campaign page is billed as a flat rate for as long as the campaign runs, and a set of applications is quoted separately, depending on how many resources it needs. On your server, you pay the provider's bill yourself, and I charge you a fee for the upkeep.

Frequently asked questions

Will I lose access to my data if I stop working with you?

No. On your server the data is yours from day one, so exporting and continuing to use it doesn't depend on me. On my server, when we stop working together, I hand over the complete data in a format we set out in the agreement.

How is this different from regular hosting?

Regular hosting gives you space for files. I choose, deploy, and maintain a specific tool, such as a CRM, automations, or a knowledge base, set up for work rather than an empty server.

What happens if the server stops working?

The agreement sets out how fast I respond and how often I make backups. We agree on that before we start, not after an outage.

Can I start with one tool and add more later?

Yes, and that's usually the best way to start. One server can run many applications, so another tool doesn't raise the server bill; the only extra is the work of deploying it.

Is this a good fit for companies that work with confidential data?

Yes, it's one of the main reasons your own server pays off: the data doesn't go to an outside tool provider. It does, however, require written rules for access, backups, and updates, which we set out in the agreement.

Let's see which of your subscriptions can be replaced

Write and tell me which paid tools you use today. I'll get back to you with which ones are worth moving to your own server and which are better left as they are.

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